Blog | Let’s get this Yearbook Started! – How to keep Organized

September 07, 2017

Let’s get this Yearbook Started! – How to keep Organized

Now is the time! When everything is fresh, clean and new, this is the time to get your yearbook organized. Taking a couple minutes/hours/days to get things in order, it will make the next 6-9 months a whole lot easier.

One way to get organized is to tackle the big list! What do you need to do and when do you need to do it? We like to break it down into monthly tasks. We also like to front load the workload so when the excitement is high and that new car smell lingers, you get most of the tedious jobs done. Man, do I love a well earned check mark!

Here are a “few” tasks we think you should do this month. Remember the more you do now, the less you have to do later when energy and time is in short supply.


  • Meet with your Print Consultant.
  •   Discuss the following:
    • Training needs
    • Yearbook specifications
    • Price
    • Prepayment
    • Deadlines and delivery date
    • Marketing plan
  • Select or recruit your Editors (if not already done the previous spring).
  • Meet with the whole yearbook staff.
  • Equipment check (cameras, computers, software).
  • Create internal production schedule to meet deadlines.
  • Finalize submission deadlines.
  • Compile a list of all sports teams and clubs.
  • Compile a list of ALL activities that will happen during the year.
  • Fill out the Planning Calendar.
  • Prepare a Page Ladder.
  • Work on theme for the yearbook.
  • Start back-to-school coverage.
  • Begin coverage of fall events, sports, clubs, academics.
  • Launch a yearbook marketing campaign.
  • Start selling yearbooks.

We have a great monthly Yearbook Planner that will help you organize what you need to do throughout the year to keep on track. Check out our Spring Delivery  or Fall Delivery sections from our Plan it! Guide. These will get you off to a great start in being organized.